General Ledger
> 
Account Settings > Management > General Ledger (Accessible only to Administrators.)
The first step of using Certain to manage your event budget is to enter the expense account numbers and account names associated with your events. You can either use the default expense account values that are pre-defined in Certain, or enter your own account numbers and names.
G/L Account List
The default values are as follows:
|
Account # |
Account Name |
Type |
Totals To Account |
Default? |
|
4000 |
EXPENSES |
Total Expense |
|
|
|
4100 |
Meeting Expenses |
Subtotal: Fixed Expense |
4000 – EXPENSES |
|
|
4110 |
Food & Beverage |
Line Item: Fixed Expense |
4100 – Meeting Expenses |
Yes |
|
4120 |
Room Rental |
Line Item: Fixed Expense |
4100 – Meeting Expenses |
Yes |
|
4130 |
AV Equipment |
Line Item: Fixed Expense |
4100 – Meeting Expenses |
Yes |
|
4140 |
Amenities & Entertainment |
Line Item: Fixed Expense |
4100 – Meeting Expenses |
Yes |
|
4150 |
Equipment & Room Setup |
Line Item: Fixed Expense |
4100 – Meeting Expenses |
Yes |
|
4190 |
Miscellaneous Meeting Expenses |
Line Item: Fixed Expense |
4100 – Meeting Expenses |
Yes |
|
4200 |
Accommodation Expenses |
Subtotal: Fixed Expense |
4000 – EXPENSES |
|
|
4210 |
Guest Room Charges |
Line Item: Fixed Expense |
4200 – Accommodation Expenses |
Yes |
|
4220 |
Incidentals |
Line Item: Fixed Expense |
4200 – Accommodation Expenses |
Yes |
|
4230 |
Cancellation |
Line Item: Fixed Expense |
4200 – Accommodation Expenses |
Yes |
|
4240 |
Attrition |
Line Item: Fixed Expense |
4200 – Accommodation Expenses |
Yes |
|
4290 |
Miscellaneous Accommodation Expenses |
Line Item: Fixed Expense |
4200 – Accommodation Expenses |
Yes |
|
4300 |
Transportation Expenses |
Subtotal: Fixed Expense |
4000 – EXPENSES |
|
|
4310 |
Air Travel |
Line Item: Fixed Expense |
4300 – Transportation Expenses |
Yes |
|
4320 |
Car Rental |
Line Item: Fixed Expense |
4300 – Transportation Expenses |
Yes |
|
4330 |
Shuttle Services |
Line Item: Fixed Expense |
4300 – Transportation Expenses |
Yes |
|
4390 |
Miscellaneous Transportation Expenses |
Line Item: Fixed Expense |
4300 – Transportation Expenses |
Yes |
|
4400 |
Event Planning Expenses |
Subtotal: Fixed Expense |
4000 – EXPENSES |
|
|
4410 |
Registration Expenses |
Line Item: Fixed Expense |
440 – Registration Expenses |
Yes |
|
4420 |
Shipping & Handling |
Line Item: Fixed Expense |
440 – Registration Expenses |
Yes |
|
4430 |
Printing and Packaging |
Line Item: Fixed Expense |
440 – Registration Expenses |
Yes |
|
4450 |
Postage & Delivery |
Line Item: Fixed Expense |
440 – Registration Expenses |
Yes |
|
4800 |
Other Expenses |
Subtotal: Fixed Expense |
4000 – EXPENSES |
|
|
4890 |
Miscellaneous Other Expenses |
Line Item: Fixed Expense |
4800 – Other Expenses |
Yes |
To use the default values, leave the Use default values for this account radio button selected
If you wish to enter custom account names and numbers,select the Customize G/L values radio button, and make the appropriate changes to the General Ledger values. To add additional accounts, scroll to the end of the page, select the appropriate number in the Add drop-down list under Add new G/L account(s), and click the ADD button.
Once you have added the General Ledger accounts in your account, they will be available under Plan > Planning in each event. There you can view a summary of your event's budget on the Overview page, or add specific dollar amounts on the Budget page.
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