Supplier Detail Information

Access:  > Suppliers > Add New
            or Suppliers > (Supplier) > edit
             or (Event) > Event Setup > Details > Location > Add New or Edit This Location

Use this page to edit the details of a supplier record, or add a new one.

Click List View to return to the list of Suppliers for the account (if that's how you reached this page.)

Supplier Detail Information

The following standard fields are stored for each supplier:

• Type – (Required) Select the supplier type (Venue, Chain, Brand, or Other) from the drop-down list.

• Name – (Required)  The supplier's name.

• Unique Code – (Required)  Enter a unique code for the supplier.

• Preferred Supplier – Select this check box if the supplier is a "preferred" supplier.

• Image – Select an existing image from the drop-down list, or click Upload to upload a new image for the supplier. (Maximum size 800 x 800 pixels.) If the supplier is a hotel, you can choose to display the image on the registration form in the hotel section.
  Caution: Uploading an image larger than 1 MB could slow down page load times.

• Chain – If the supplier type is Venue or Brand, you can optionally select the related chain. The drop-down list is of suppliers of type "Chain".

• Brand – If the supplier type is Venue, you can optionally select the related brand. The drop-down list is of suppliers of type "Brand".

• Web URL – The URL for the supplier's website.

• Email – The supplier's primary email address.

• Street Address – (Required) The supplier's street address.

• Address Line 2

• Address Line 3

• Country – (Required) Select the country.

• State – (Required) Select the state. (Must be in the list of states for the selected Country.)

• City

• Zip Code

• Non-US Province

• Latitude and Longitude – If these coordinates are entered, Certain Mobile uses them to determine the location of a venue on the Location map in the app (see Engage > Mobile > Content > Location) if the address isn't enough.

• Latitude – If entered, must be a valid latitude value, accurate within -180 to +180, and up to 4 decimal places. Example:  +37.7853

• Longitude – If entered, must be a valid longitude value, accurate within -90 to +90, and up to 4 decimal places. Example:  -122.3981

• Phone

• Fax

• Toll-free – toll-free phone number

• User Notes – any user notes (for internal use only) about the supplier.

Registration forms and websites may display the supplier's phone numbers, address, city, state (province or district), country, or to link to the supplier's web site and email address. If these fields are blank, then the system will not be able to provide the missing information to the registrant.

Warning: Any change made to a supplier's information will affect all of the events that use that supplier as the primary venue, or for accommodation blocks.

Hotel Information

If the supplier is also a hotel where you will be managing accommodation blocks, you should complete the information in this section.

• Check to indicate if supplier is a Hotel – select this check box if the supplier is a hotel, and you want it to be available in hotel room block management. The next three fields are only displayed if this box is selected.

• Number of Sleeping Rooms – The total number of sleeping rooms.

• Reg Form Label – Text used to label the hotel on registration forms.

• Hotel Description – Text used to describe the hotel on registration forms.

Note: Although hotels are held at the account-level, and can be managed on this Suppliers page, they are usually managed in an event on the Accommodation > Hotels page.

Warning: As noted above, any change made to a hotel affects all of the events that use it.

Venue Information

Complete the information in this section if the supplier is a venue. This information will assist you when searching for suppliers for an event.

• Largest Meeting Space – The size of the largest meeting space (in square feet).

• Total Meeting Space – The total meeting space (in square feet).

• Number of Rooms – The total number of meeting rooms.