Additional Registrations (Attendee Form)

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The Additional Registrations section enables attendees to enter more than one registrant on a single order form, and process or pay for all of the registrations at once. The first registrant entered during this process is called the primary registration, while all other registrations entered on the form are called additional registrations. You can include a submit button to "Add another registrant" on any page of the online form, by including the "Addtl Reg Add" section on that page. When the primary registrant enters their information and elects to "Add another registrant", then the additional registrants' information can be entered either using the same form setup as the primary registration (the default), or with a custom setup created here.

Form Setup for Additional Registrations

Select the sections, order, and page breaks for the online form to be used for additional registrations. The form setup need not be the same for additional registrations as it is for primary ones. Also, you can add custom text or instructions that will be displayed at the top of each page for additional registrations.

Transfer Information from Primary Registration to Additional Registration

The answers provided by the primary registrant can be applied automatically to additional registrations. Start by selecting whether or not pre-populate attendee type info for to the additional registrations. You may also choose to whether to send emails to additional registrations.

The option to Send invoice to additional registrations is selected by default. If you clear that check box, then the primary registration receives the invoice, but the additional registrations do not. Note: This applies only to email confirmations sent as email templates.

Then you have the option to select the specific data fields you wish to transfer from the primary registration to the additional registration. Click Save in order to see additional options: you can choose to copy or pre-populate the fields you selected to display on the form.

Pre-populate means that the answers of the primary registration will be shown in the form fields of all additional registrations and they are editable. Copy means that the primary registrant's answers will be copied to each additional registration as it is created. In this case, the information is read-only in the form.

Addl Regs: Verify & Confirm

Select up to four fields to show for Additional Registrations on the Verify and Confirm pages.

Fields available include Standard Profile fields (including name, attendee type, and registration status) and Barcode fields.

Notes re Barcode fields:

Barcodes available for selection here are those you have set up on: Manage > Badges and Barcodes > Barcodes

Barcodes are included  only on the Confirmation page and confirmation email, not on the Verify page.

Including barcodes (usually QR Codes) for additional registrations makes it even quicker and easier for an attendee to check their whole party in at the same time. (For example, using the  Certain Check-In app.)

Registrant Contact Information

Select the check box if you want to use a different profile setup for additional registrations. If left clear, then an additional registration sees the same profile setup as the primary registrant.

If using a different profile setup, customize the profile fields and order in the same manner as done for the primary registration. 

Attendee Types

Select the check box if you want to use a different attendee type setup for additional registrations. If left clear, then an additional registration sees the same attendee types as the primary registrant.

If using a different attendee type setup, select the attendee types you wish to offer to the additional registration, and then select the display order.

Questions and Agenda Items

Select the check box if you want to use a different question and agenda item setup for additional registrations. If left clear, then the additional registration will see the same questions and agenda item setup as the primary registrant.

If using a different question and activity setup, select the questions and activities that you wish to show the additional registration, and then select the display order.

Limiting the Number of Additional Registrations

If you wish to limit the number of potential additional registrations you can use Form Logic to create a conditional rule that checks the number of registrations on the order. To do this:

1. Go to the Forms > Logic page.

2. Create a rule that checks the Number of Registrations on Order against the nuymber iof your choice..
   (Remember that the initial primary registration counts as part of this total.)

3. Set the action as Hide Multiple Add.
   • Include the logic rule in a Form Logic section,
   • and include it on the same page of the form as the Multiple Add and Verify sections.
   • The logic rule should be the first section on the page.