Flight Packages

(Event) > Plan > Travel > Flight Packages

Skip to: Add Flights

The Flight Packages page is the third page-link on the Travel page in an event, displayed if the Travel Packages sub-module of the Travel Module is enabled for the event (in Plan > Configure > Options).

Here you can see, edit and add packages of flights, which attendees can select on a registration form, or which you can allocate directly to them on the Registrations > Travel page.

• To add a flight package: click the Add New button. (You will be able to add flights to the package once you have saved it.)

• To edit a flight package: click the  icon in the Action column for that package in the Flight Packages section.

• To delete a package: click the  icon in the Action column for that package in that section.

• To export a list of flight packages and their flights to Excel, click the Excel icon  above the Action column

See the Travel Packages Guide  for an explanation, with screenshots, of setting up and assigning flight packages, and the other aspects of the Travel Packages sub-module.

Travel Packages

All the flight packages set up in the event are listed in a table. This may be a multi-page list.

Click the  expand icon in the first column to show all the flights in that package.

For an expanded package, you can click the  collapse icon to hide the flights and show only the package description.

(Click the  or  icon in the column heading to expand or collapse all the packages.)

When a package is expanded, the following information is shown for each flight in the package, as set up on Plan > Travel > Flights:

•  (Outbound Flight) or  (Inbound Flight)

• Departure Date/Time

• Departure Port

• Arrival Date/Time

• Arrival Port

• Airline

• Flight Number

• Action – click  to edit the package (including its Reference Number, i.e. reserved seat block), or click  to delete it. (These icons are only shown in the row for the package description, not for each flight.)

Travel Package Information

The Travel Package Information and Selected Flights sections replace the list of Packages when you are editing a package.

(When you are adding a new package, the Selected Flights section is not displayed until you Save the package.)

The information about a package consists of its Description, plus the list of Selected Flights:

• Description – (Required.) The description identifying a package must be unique in an event.

Selected Flights

The Selected Flights section is displayed below the Package Information, listing the flights in that package, with the following information about each one (as set up on Plan > Travel > Flights).

• Airline – The airline (carrier) operating the flight.

• Flight Number – The airline's code identifying the flight, e.g. AA1867.

• Reference Number and Inventory – The Reference Number on this flight allocated to this package. (The two figures in parentheses after the Reference Number are its unallocated and total inventory.) Click the drop-down list to select a reference number.

• Order – Click  to move the flight down in the list, click  to move it up. The flights should be in the order of travel, with the first one in the journey at the top of the list. You can use this to account for international dateline issues.

• Action – Click  delete to remove a flight from the package. Click  edit to edit the Reference Numbers on a flight, as described above.

To add flights to the package, click Add Flights, which opens the Add Flights pop-up window described next.

Add Flights to Package

An Add Flights to Package window opens when you click the Add Flights to Package button on the Selected Flights section heading.

All flights in this event (as set up on Plan > Travel > Flights) are listed.

You can narrow the list search down by selecting one of the items in the unlabeled drop-down list—Airline, Flight Code, Departure Port, Arrival Port, or Inbound/Outbound—and then typing or selecting a value for that field in the unlabeled  field on the right. The list then shows only the matching flights.

The list includes the following information for each flight:

• Check box (unlabeled)

• Description

• (Inbound) / (Outbound), •Airline, •Flight

• Departs (Date/Time, Port)

• Arrives (Date/Time, Port)

1. Select the check boxes in the first column to select the flights to add to the package. (Select the check box in the column heading to select all the flights.)

2. Reference Number – For each selected flight, select the Reference Number for the seat block to use. ("Reference Numbers" are explained in the Flights topic.)

3. Click Add Flights to add the selected flights to the package, and return to the Flight Packages list.