Accommodation Sub-Block Information

(Event) > (Plan) > Accommodation > Sub-Blocks

On this page you set up any "accommodation sub-blocks" for use at the event. A sub-block is a set of rooms from one or more hotels, includes one or more room types, and has a set number ("inventory") of rooms for one or more days.

These sub-blocks are of rooms that are in Accommodation Blocks (which must be set up first on the Accommodation > Blocks page).

You might choose to use sub-blocks for accommodation at your event if:

• Distinct groups of attendees are travelling from out of town, and you would like to set aside a subset of your room block inventory for each such group.

• The room blocks are at multiple hotels and of multiple room types.

Sub-blocks enable attendees to select their accommodation from either the main room block or a specific sub-block when registering. (See Forms > Accommodation.)

Accommodation Sub-Blocks

• To Add a sub-block, click Add New to open the Accommodation Sub-Block Detail pop-up window described below
   Video: Add Sub-Block (30 sec.)

• To search for an existing sub-block, type any part of its name in the  search box.
  (To return to listing all sub-blocks, clear the search box.)

Sub-blocks are listed, one section per sub-block (each followed by a list of its room nights).

All sub-blocks are displayed, unless you have filtered the list by searching. You can page through a long list, using the First / Previous / Next / Last buttons (in lower right corner of page).

Sub-Block

Sub-Block – The sub-block name is shown in an unlabeled section heading, with two icons on the right:

 – Edit the entire sub-block (in the Accommodation Sub-Block Detail window described below).
 – Delete the entire sub-block.
        Note: You cannot delete a sub-block that has active reservations.

The heading is followed by a table of sub-block details:

• Date – The date of the room night.

• Hotel – The name of the hotel.

• Room Type – The room type Code.

• Occupancy – The maximum number of occupants of a room of that room type.

• Block Inventory  –

• • Available – The number of rooms that don't have reservations and are not already allocated to sub-blocks.

• Sub-Block Inventory –

• • Allocated

  • Booked

  • Remaining

  • Utilization – %

Accommodation Sub-Block Detail

This pop-up window opens when you click Add New to add a new sub-block, or click  to edit an existing one.

• Sub-Block Name – (Required) A brief name identifying the sub-block.

• Select Block(s) – (Required) Select one or more of the accommodation blocks set up on Accommodation > Blocks. (Click in the field to display that list of blocks.)
  As you select each block, a new section is added to the Sub-Block Inventory table described next.

Allocate Sub-Block Room Inventory from Block

One section per block selected above.

The table in the section has a row for each night in each room type at each hotel in the block.
All are "read only" for your information, apart from Sub-Block Inventory  – Allocated, which you can edit.00

• Date

• Room Type

• Block Inventory

• • Available

• Sub-Block Inventory

• • Allocated – For each room night to be added to the sub-block as inventory, select the number of rooms required from the block.

  • Booked

  • Remaining

Click Save to save the sub-block and return to the Accommodation Sub-Blocks page; or (if adding a new block, not editing an existing one) click Save & New to save the sub-block and add another one.