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Check-In: Session Configuration

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Check-In: Session Configuration

(event) > Engage > Check-In > Sessions


Jump to: ||  Enable Session Check-In  ||  Attend without pre-registering?: NO / Only These / Yes /  || See Also

This is one of the pages on which you customize the app experience for Certain Check-In, the app you can use on-site to check attendees in.

For more background, see the overview in the Check-In > Basic help topic, and the other topics under See Also below.

On this Session Configuration page you can enable session check-ins, and then choose which sessions (if any) are allowed to have walk-ins.

Note: Changes made here affect the Check-In app only when Speaker and Session Management is enabled for the event.

Play (icon) Video: Check-In: Session Configuration (45 sec)

Check-In Session Configuration

  • Check-In Enabled for Sessions – Set to On to enable session check-in.

This makes a Sessions tab available in the app.

A user will be able to scan attendees into sessions for which they have registered.
And if a session is set here to allow attendance without pre-registration (see below) then the user can register them.

Note: Setting this to 'On' will require Attendees to check in at Sessions created using Speaker and Session Management.

May attendees come to sessions without pre-registering for them?

This panel is shown if you have enabled session check-in above (by setting it to On).

Select one of the three options to determine whether event attendees are allowed arrive at a session without having pre-registered for it.

If allowed, they can be registered at the door using the Check-In app.

  • No – All attendees at every session must be pre-registered for that session.

  • Only to THESE sessions – Select the sessions to which attendees may come even if not pre-registered for them.

    1. Click Select Sessions to Add or Remove

    2. Note: Only published**, scheduled* session instances without fees  are listed for selection. (Sessions with fees require pre-registration.)

      *A "scheduled session instance" is one that has been assigned to a location and date/time (when editing a session, or in the Grid View of the  Speakers and Sessions Sessions" style="display: inline; font-family: Lato, Verdana, Arial, Verdana, Verdana, Verdana, Verdana, Verdana, Verdana, Verdana, sans-serif; font-size: 10pt; color: rgb(22, 7, 255); text-decoration: underline;"Sessions page.
       So you might, for example, allow the Monday 10:30 occurrence of a particular session to have walk-ins, but not the Tuesday 9:30 occurrence of the same session.

      **A session is "published" for selected (or all) attendee types on the Sessions page.

    3. Select the check boxes for the sessions you want to add to the list.

    4. Click Save Selections

    • The numbers of attendees at the selected sessions will be limited only by session capacity. as defined on the Sessions page.

    • All other sessions will be limited to those who have pre-registered for them.

To remove a selected session from the list, click the X at the end of the row, or click Select Sessions to Add or Remove and clear that session's check box .

  • Yes, to ALL non-fee sessions –  Attendees may come to any session (provided it has no fee), even if not pre-registered for it.

If Check-In is enabled for Sessions, then the following option is available if you select  'Only to THESE sessions' or 'Yes, to ALL non-fee sessions' above:

See Also

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