Process WaitListed Sessions (tab)

• Session – Select the session instance to be assigned to waitlisted attendees.
  The drop-down list includes all those that have attendees with a status of "Waitlisted".

• Filters
  
  You can select one or more values by which to filter the registrations listed, before you select the ones to assign the session instance to.

• • Filter by Attendee Type – Optionally, select an attendee type to restrict the registrations listed to those of that type. (The list of registrations is updated dynamically.)

  • Filter by Question – Optionally, select a question, to display the available answers to those questions; then select an answer.
    (The questions available are Profile, Registration and Travel Questions of types that have possible answers assigned by the event planner; that is, questions an attendee answers by selecting check boxes or radio buttons.)
    The registrations listed are those with the selected answers. (The list is updated dynamically.)

  • Filter by Registration Status – Optionally, select a registration status  to restrict the registrations listed to those of that status. (The list of registrations is updated dynamically.)

  • Filter Registrations  – Optionally, type any part of a name, to restrict the registrations to those with that string of characters in their name.
    The list is updated dynamically.

• Registrations – Registrations are listed once you have selected a session instance. The list is refined dynamically if you select any filters.
  They are all the registrations who:

• • Are waitlisted for the session instance.

  • Match any filter(s) applied.

If there are more registrations than can fit on one page, navigate through the pages using the First / Previous / Page # / Next / Last buttons at the bottom of the page,

Select the attendees to whom you want to assign the session instance, and click Save.

Note about Capacity: The number of attendees to whom you can assign the session is limited by the session's Capacity.
For example, if the session has a Capacity of 200, and 150 are already registered for this session instance, you can only assign it to another 50 attendees.
But if Override Capacity is selected on the Session record (see Manage > Manage > Speakers and Sessions > Sessions), you can exceed that capacity.

You will receive an email when the operation is complete.

NOTE about overlapping sessions: A registrant cannot be assigned to sessions whose times overlap, unless the event has the option to "Allow Overlapping Sessions for Registrations" set under 'Speaker and Session Management' in Plan > Configure > Options.

See Also

• List of Speaker and Session Management documents, videos, and help topics